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Bylaws of the CHIFOO

Association for Computing Machinery Special Interest Group on Computer & Human Interaction

March 26, 1993

Article I. Name and Scope

1. This organization shall be called the Computer-Human Interaction Forum of Oregon (CHIFOO) Association for Computing Machinery Special Interest Group on Computer & Human Interaction, also known as the CHIFOO ACM SIGCHI. In these bylaws it will be referred to as “the Local” and the Association for Computing Machinery will be referred to as “ACM”.

2. The technical scope of the Local is Computer &. Human Interaction.

3. The Local will support activities complimentary to ACM SIGCHI, the ACM, and other ACM activities in the Oregon and Southwest Washington area.

Article II. Purpose

1. The Local is organized and will be operated exclusively for educational and scientific purposes. Specific objectives are:

1. To promote an increased knowledge of and greater interest in the science, design, development, and applications of modern computing in Computer and Human Interaction.

2. To increase awareness of the importance of computer-human interaction.

3. To provide a means for exchange of ideas between persons having an interest in computing and in the interaction of humans and computers.

2. The activities of this Local will include the following:
1. Collecting and disseminating information through a newsletter, announcements and other publications.

2. Sponsoring meetings, conferences, symposia, discussion groups and workshops.

3. Organizing sessions at ACM conferences.

4. Serving as a source of information for its members, other ACM units, and the general public.

5. Working with other ACM units on activities such as lectures, professional development seminars and technical briefings.

Article III. Charter

1. This Local is chartered by the ACM. It is formed and will operate under the sponsorship of the ACM, the Local Activities Board, ACM SIGCHI and the SIG Board.

2. This Local can be dissolved by consent of its members, or by action of the Local Activities Board with the concurrence of the SIG Board.

3. These bylaws neither supersede nor abrogate any of the provisions in the ACM Constitution and Bylaws or Policies and Procedures of the ACM that regulate SIG or chapter affairs.

Article IV. Membership

1. Voting membership in the Local shall be open to all persons who are ACM SIG members and whose dues are paid in full and have a current annual information sheet on file with the board at the time of an election or other official ballot.

2. Non-voting affiliate membership in this Local may be granted to other interested persons who support its purposes.

3. Student membership in this Local is open to all full-time students.

4. A qualified person becomes a member of this Local by enrolling and paying any required dues.

Article V. Officers

1. The officers of this Local shall be Chair, Vice Chair, Secretary, Treasurer and Program Chair.

2. All officers and candidates for office of the Local must be voting Members of the Association and members of ACM SIGCHI.

3. Officers shall be elected by a plurality of votes cast by the voting members of the Local. The Local shall hold an election at the last or next to last meeting of the Local’s calendar year or by mail ballot with the results announced at the Election meeting.

4. The officers shall take office on January 1 and serve for one year.

5. Officer vacancies resulting from resignation may be filled with interim appointments by the Executive Council.

Article VI. Duties of Officers

1. The chair is the principal officer and is responsible for leading the Local and managing its activities in accordance with the policies and procedures of the ACM. The Chair shall preside at all meetings of this Local and of its Executive Council. With the advice of the Local’s Executive Council, the Chair shall appoint all members of committees of this Local and all Committee chairs.

2. The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Local, and perform other duties that maybe assigned by the Chair.

3. The Secretary shall keep the minutes of all business and Executive Council meetings of the Local. Other duties of the Secretary include:

1. Maintaining the records of the Local.

2. Preparation of the Local’s Activity Report and submission of this report to ACM Headquarters.

3. Notification to ACM Headquarters of any changes in the officers of the Local.

4. Submission of any proposed amendment to these bylaws to the Chairs of the Local Activities Board and the ACM Constitution and Bylaws Committee for approval (before they are submitted to the Local’s membership for a vote).

5. Performing other duties that may be assigned by the Chair.

4. The Treasurer is the chief financial officer of the Local. Duties of the Treasurer include:

1. Managing the finances of the Local according to the policies and procedures of the ACM, including collecting dues and paying all bills.

2. Keeping full and accurate accounts of receipts and expenditures of the Local.

3. Completing and submitting the Annual Financial Report to ACM Headquarters.

4. Performing other duties as may be assigned by the Chair.

5. The Program Chair, with the advice of the Executive Council, shall select the members of the Program Committee and shall preside over meetings of the committee. The Program Chair shall also perform other duties that may be assigned by the Chair.

Article VII. Executive Council

1. The Executive Council shall consist of the present officers of the Local, the immediate Past Chair, and other members of the Local appointed by the officers. Attendance in meetings of the Executive Council may include the chairs of the Local’s standing committees and invited Members-at-Large.

2. The term of the members of the Council shall coincide with the terms of the officers. They shall take office on the first day of the calendar year and serve for one year.

Article VIII. Standing Committees

1. The Standing Committees of the Local shall be a Program committee and a Membership and Publicity committee.

2. The Program Committee shall plan and make arrangements for the technical programs of the Local’s meetings in accordance with the membership’s interests and the aims of the Local as set forth in Article II.

3. The Membership and Publicity committee shall coordinate dissemination of the Local’s activities and shall lead an effort to expand the level of participation at least once yearly.

Article IX. Temporary Committees

1. With the advice of the Executive Council, the Chair may appoint such temporary committees as appropriate.

2. A Nominating Committee, consisting of at least three members of this Local, at least two of whom shall not be members of the Executive Council, shall be appointed by the Past Chair at least two months prior to the time an election is to be held.

Article X. Meetings

1. Meetings shall be held as planned by the Program Committee. The Local will conduct at least two meetings a year for the general membership. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.

2. The Local shall hold meetings only in places that are open and accessible to all members of the Association.

3. The Annual Business meeting shall be held at the last meeting of the program (calendar) year. At this meeting, the Secretary and Treasurer each shall present a report. Also, the election of officers shall be held (unless a mail ballot was utilized; in which case the Chair shall announce the results of the election of officers for the coming year at this meeting).

Article XI. Disbursements and Dues

1. Disbursements from the Treasury for expenditures of the Local shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.

2. Dues shall be fixed annually by the Executive Council.

Article XII. Amendment and Election Procedures

1. All proposed changes to these Local Bylaws shall have been approved by the Chairs of the Local Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Local membership for a vote.

2. No official business of the Local shall be conducted unless a quorum of the Local is present (or participating in a voting process).

3. A quorum of the Local shall be defined as 25 percent of the voting membership of the Local or 10 voting members, which ever is greater.

4. A simple majority of the members present and voting shall be required to carry a motion.

5. Officers will be elected by a plurality of votes cast. If the election is conducted by mail ballot, sufficient ballots must be returned to have constituted a quorum.

6. Elections by mail ballot shall be conducted as follows:

1. Upon close of nominations, the secretary shall mail ballots via U.S. or electronic mail to the voting members.

2. Members must certify their eligibility on the completed ballot. Members may have at least 14 days to return the ballots.

3. Candidates may, upon request, provide reasonable informational materials to be distributed with the ballots.

Article XIII. Dissolution of the Local

1. Dissolution of this Local by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Local for the purpose of taking this vote.

2. Should this Local be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Local Activities Board.